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Read the capstone integrated project plan

This assignment is an opportunity for you to reflect on your time in the Master of Science in Project Management program. As a reflective essay, I am expecting to read about your experiences in the program and your insights around applying project management moving forward. You may choose to focus on a certain aspect or on a variety of aspects that relate to your experiences. you should answer all of the following questions as part of your essay:

Personal Experiences:

What have been some of the most significant personal lessons learned through the program (managing time, family responsibilities, work / school / life balance)?

What did you find most surprising about the program? Why was this a surprise?

• How can either/both of these be leveraged moving forward in your project management career?

Professional Experiences:

• What classes were most relevant to your professional life and why?

• How has this program prepared you to advance within your career?

What have been the most significant lessons learned/ insights about project management? What can be applied to support you in being more efficient and effective in your project management work? How will you do this?

• What is your concentration and how have your these courses contributed to your ability to lead projects?

What are some of the critical soft skills you have learned during the program? How can these be integrated into your project management work moving forward?

Additional Insights

• Describe how learning in this program has helped you shape your professional and personal identity. Include major learnings and changes that occurred as a result of this learning experience.

• Describe your professional philosophy in few words as a project manager

Share some of your goals and aspirations in the field of project management

The final question you answer should be the following:

What advice would you share with someone who is thinking of enrolling in the program? Overview of Format of Assignment: The assignment should conform to the following guidelines:

• Title page

12 point, times new roman font

• Double spaced

Body of paper should be 6 to 8 pages

• Make appropriate use of titles and headers

Capstone
Integrated Project Plan (IPP)
Location Scout Training Program
Team Number: 5
1
Table of Contents
Version Control / Summary of Changes……….………………………………….4
1. Executive Summary………………………………………………………………………………………4
2. Scope Management……………………………………………………………………………………..4
2.1. Scope Statement……………………………………………………………………………………4
2.2. WBS……………………………………………………………………………………………………….X
2.3. Scope Baseline Statement……………………………………………………………………..X
3. Schedule and Time Management………………………………………………………………….X
3.1. Milestone List…………………………………………………………………………………………X
3.2. Summary of Schedule…………………………………………………………………………….X
3.3. Schedule Baseline Statement…………………………………………………………………X
4. Cost and Budget Plan……………………………………………………………………………………X
4.1. Project Cost Statement………………………………………………………………………….X
4.2. Cost Baseline Statement………………………………………………………………………..X
4.3. Contingency Reserve Policy & Request ………………………………………………….X
5. Communication Plan…………………………………………………………………………………….X
5.1. Communication Plan………………………………………………………………………………X
5.2. Communication Matrix………………………………………………………………………….X
6. Risk Management …….………………………………………………………………………………….X
6.1. Risk Management Plan………………………………………………………………………….X
6.2. Risk Register………………………………………………………………………………………….X
7. Quality Management ……………………………………………………………………………………X
7.1. Quality Management Plan…………………………………………………………………….X
7.2. Quality Metrics………………………………………………………………………………………X
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8. Procurement …….…………………………………………………………………………………………X
8.1. Procurement Plan………………………………………………………………………………….X
9. Human Resource (HR) Management Plan
9.1. HR Plan………………………………………………………………………………………………….X
9.2. Responsibility and Accountability Matrix (RAM)…………………………………….X
10. Integrated Change Control Policy ……………………………………………..………………….X
11. Project Closure Plan………………………………………………………………………………………X
11.1.
Closing Process…………………………………………………………………………….X
11.2.
Lessons Learned…………………………………………………………………………..X
12. Ethics Policy Statement.………………………………………………………………………………..X
13. Appendices
13.1.
Stakeholder Register
13.2.
Communication Matrix
13.3.
Risk Register
13.4.
Performance Evaluation Plan
13.5.
WBS Dictionary
13.6.
Roles and Responsibility Matrix
13.7.
Change Control Request Form Template
3
1.0 Summary of Changes
Version Control
Version
Team Leader
Number
New Sections Added
Changes Made to Previous Sections
Name
Week
1.0
5-6
Anchal
Dulloo
Stakeholder Registry,
Communication Matrix,
Submission 1 of IPP
(Executive Summary,
Scope Statement, WBS,
Milestone List,
Summary of Schedule,
Project Cost Statement,
Communication Plan,
Ethics Policy
Statement)
None
2.0
7-8
Yi Jin Lee
Risk Management Plan,
Risk Register,
Contingency Reserve
Policy & Request,
Quality Management
Plan & Statement,
Integrated Change
Control Policy &
Change Request
Template, Procurement
Plan
WBS, Project Cost Statement
3.0
9-10
Prajakt
Bendre
Performance Evaluation
Plan, WBS
Dictionary/Recommend
ations, Human
Resources, Project
Closure Plan, Project
Lessons Learned
Template, Baseline
Statements
4
5
Integrated Project Plan
Project Name: Location Scout Training
Program
1.0 Executive Summary
The Capstone project – Location Scout Training Program is the training program for “Location
Scouts “to fill a gap in the production market. The purpose of the Location Scout Training
Program will allow students from the program to learn more about the skillset requirement,
knowledge, production process, position, and cultural awareness of location scouts. The benefit
of the project is that it allows the sponsor- Spaceperk to have more resources to support the
global business of space rentals.
Scope baseline is set on starting date of the project, which is April 14, 2022. The main scope of the
project is to create a “Scout Location” training program, in a specific cost amount, which is around
$40,000 and the schedule of the project is around four and half months. As we are following
bottom-up and survey methods for estimation. Each task’s total cost has been computed, making it
easier to see how much money has been spent on the project.
2.0 Scope Management
2.1 Scope Statement
2.1.1 Project Scope
The scope of the project includes the development of a schedule along with estimated costs for
the implementation of a program to Recruit, and Train Location Scouts with the potential of
hire. This will include development of a job description along with required skillsets for the
given role and the location for the program will be Greece.
Project Scope Includes:
The Location Scout Training Program will commence on 14th April with first Training Program
session date being 09/01/2022 with the budget for the project still to be determined.
The level 2 deliverables include:
1.
Project Management
2.
Staff
3.
Course Development
4.
Training Curriculum
5.
Program Evaluation
6
6.
Closing
2.1.2 High Level Customer/ Product Requirements
Requirements:
• Development of Syllabus to be taught in the training program that will fulfil the skillset
requirement.
• Finalizing the workshop location as per the organization requirement.
• Fulfilling the technical requirements off the workshop.
• Training the trainers and performing regular evaluations.
• Training the scouts and performing regular evaluations.
• Making sure that live workshop sessions are readily available for the scouts’ location.
• Hiring consultants and other location experts to build training programs for scouts.
• Making sure that the feedback is recorded as it will help in making necessary changes.
2.1.3 User acceptance criteria
• The training curriculum should be developed according to the requirements of the
sponsor and will meet applicable training code guidelines.
• The training curriculum should make learners familiar with the requirement of the
location scout skills. For instance, a strong understanding of film and production process,
cultural awareness, photography, and knowledge of local government.
• From the creative to the logistical and detailed planning of the shoot, mentors should
guide the learner through each stage of location scout management and positions, such as
Location assistant, Unit manager, Location Coordinator, Assistant location manager, and
Supervising manager.
• The mentors must have experience in location management and production
management.
• The training workshop should follow the training curriculum that is approved by
sponsors.
• Use formative assessment to measure the effectiveness of the program and performance
of the student location scouts.
2.1.4 Project milestones
• Project Charter Signed off – 5/4/2022
• Staff Recruitment Completed – 6/6/2022
• Training Curriculum Development Completed – 6/27/2022
• Training Workshop Implementation Completed – 8/22/2022
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•
•
•
Program Evaluation Completed – 8/26/2022
Lessons Learned Project Completed – 9/6/2022
Project Signed Off – 9/21/2022
2.1.5 Project boundaries or exclusions
•
•
•
•
•
•
Training SOP issues
Project manager is responsible for making the plan for training program
Project assistant will carry out the overall survey of the training
Stakeholders and investors will not be part of the training schedule
Clients will be charged extra for extra training
Onsite training will be held around 10 am to 4 pm from Monday to Friday
2.1.6 Project Assumptions and Constraints
Assumptions:
•
The project budget will not change throughout the project.
•
Every project task should be completed before the timeline.
•
Personnel costs will not change during the project cycle
•
The scope of the project will not change throughout the life cycle.
•
Project team members will have the resources they need to complete their individual
tasks on time
Constraints:
•
Risk Management
•
Effective communication between employees and authorities
•
Flexibility during the project work/ at workplace
•
Model time schedule for deliverables
•
Planning and strategizing to avoid risks
•
Fixed cost to achieve the outcome
•
Unknow budget
•
Program planning completion Date: 6/23/2022
2.2 WBS
1. Location Scout Training Program
1.1 Project Management
1.2 Staffing
8
1.3 Course Development
1.4 Training Workshops
1.5 Program Evaluation
1.6 Closing
2.4 Scope Baseline Statement
We are employing a bottom-up and survey approach for this project. Each activity will be
evaluated based on the overall number of project tasks completed and resources allocated to the
project. Each task’s total cost has been computed, making it easier to see how much money has
been spent on the project.
2 Schedule and Time Management
2.1 Milestone List
Milestone
Project Charter Signed off
Staff Recruitment Completed
Training Curriculum Development Completed
Training Workshop Implementation
Completed
Program Evaluation Completed
Lessons Learned Project Completed
Project Signed Off
Completion Date
5/4/2022
6/6/2022
6/27/2022
8/22/2022
8/26/2022
9/6/2022
9/21/2022
2.2 Summary of Schedule
Deliverable
Project Management
Staffing
Course Development
Training Workshops
Program Evaluation
Closing
Deliverable
Project Close Out meeting
Level 1
Start Date
Thu 4/14/22
Thu 5/12/22
Thu 5/12/22
Tue 6/28/22
Tue 8/23/22
Mon 8/29/22
Finish Date
Wed 5/11/22
Tue 6/7/22
Wed 6/29/22
Mon 8/22/22
Fri 8/26/22
Wed 9/21/22
Level 2
Start Date
Fri 4/15/22
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Finish Date
Wed 5/11/22
Celebration
Project Evaluation Report
Lessons Learned
Instructor Survey
Location Scout Survey
Simulation Workshop
Cost Estimation
Negotiation
Cinematography
Location Planning
Location Assessment
Introduction to Location Scout
Training Schedule
Location Scout Handbook
Training Location
Program Syllabus
Requirements
Instructor Staffing
Location Scout Staffing
Sponsor Presentation
MS Project Plan
Integrated Project Plan
Script Analysis
Tue 4/19/22
Thu 4/14/22
Thu 5/12/22
Thu 5/12/22
Tue 6/7/22
Tue 6/21/22
Thu 5/12/22
Tue 6/21/22
Tue 6/21/22
Tue 6/28/22
Fri 7/1/22
Tue 7/12/22
Wed 7/20/22
Tue 7/26/22
Tue 8/2/22
Mon 8/8/22
Thu 8/11/22
Tue 8/23/22
Tue 8/23/22
Mon 8/29/22
Wed 9/7/22
Tue 9/13/22
Tue 9/20/22
Wed 5/4/22
Thu 4/14/22
Tue 6/7/22
Mon 6/6/22
Tue 6/28/22
Fri 6/24/22
Thu 5/19/22
Wed 6/29/22
Mon 6/27/22
Thu 6/30/22
Mon 7/11/22
Tue 7/19/22
Mon 7/25/22
Mon 8/1/22
Fri 8/5/22
Wed 8/10/22
Mon 8/22/22
Fri 8/26/22
Fri 8/26/22
Tue 9/6/22
Mon 9/12/22
Mon 9/19/22
Wed 9/21/22
2.3 Schedule Baseline Statement
3
Cost and Budget Plan
3.1 Project Cost Statement
The practice of projecting the financial and other resources required to accomplish a project
within a stated scope is called cost estimating in project management. Cost estimation produces a
total sum that sets a project’s budget by accounting for each aspect required for the project, from
materials to labor. A comprehensive cost estimate should include both direct and indirect costs of
completing a project. This will likely involve a variety of overhead costs (utilities, labor, etc. ),
labor costs (both time and salaries paid), materials and equipment costs, vendor fees (if the
project employs third-party workers, freelancers, or other contractors), and more, depending on
the circumstances of the business. There are three types of predictions in the expense industry: C,
B, and A estimates. As you initiate the process of project cost, it’s important to understand the
backdrop for each type of estimation. Consider the different types of estimations as a target. A
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Class C estimate clearly allows for greater flexibility when calculating the cost of a defect
correction job. Following are the four types:
•
•
•
•
Analogous Estimating
Parametric Estimating
Bottom-Up Estimating
Three-Point Estimating
Consistent estimates are a good indicator of accuracy. A consistent estimate is one that yields the
same outcome when performed by different skilled employees. Using the same cost-estimating
application across your whole organization allows for uniform comparisons of budget and
management-related job estimates at all levels. This means that your predicted costs are close to
the actual project expenses, allowing for enhanced accountability because managers at all levels
will have more comparable data to make choices with.
3.2 Cost Baseline Statement (Submission 2)
3.3 Contingency Reserve Policy & Request
This project will include a $10,000 contingency reserve. In order to use the reserve, the PM will
have to send an email request to the Project Sponsor. The Project Manager must submit the
request at least two days before the resources are scheduled to be used. If the Project Manager
needs to use the contingency reserve right away, they can do so according to $2000 before
getting consent if at least half of the reserve isn’t used. The formal request should still be sent by
email retrospectively
4
Communication Plan
4.1 Communication Plan
As a project manager, you have the unique ability to perform a hundred jobs at once, including
delegating duties, removing project roadblocks, and ensuring that everyone is working toward
the same goal. Poor communication leads to project failure, which could lead to significant
financial losses for the organization. High-performing organizations, on the other hand,
communicate more often and more effectively than their low-performing rivals (LucidChart,
2022). Our primary goal of communication plan is to achieve following:
•
•
•
•
•
The communications plan’s goal or objective
Stakeholders’ responsibilities and information
Information should be shared with stakeholders
Communication strategies
The desired frequency of communication for each stakeholder
11
Following are the steps of the communication plan:
1. Choose a format
2. Set a communication goal
3. Identify stakeholders
4. Identify methods of communication
5. Determine frequency of communication
6. Determine who provides communication updates
4.2 Communication Matrix – Issued as an Appendix to this Plan
5
Risk Management
5.1 Risk Management Plan
Purpose:
The risk management plan for Scout training program will give its project team members a
sense of risk managing actions that they could take to identify, analyze, and respond to
threats in project.
Risk identification:
The risks in the project can be identified using techniques like creating checklists, document
reviewing, SWOT analysis, brainstorming, etc. Risk register is one of the most important
tools that keeps project managers well informed about the risks.
Quantitative Analysis:
Expected cost of risk faced and the probability of that risk occurring is to be calculated
through a combination of analyzing data, consulting with experts, and estimating from
experience. Then, multiplying the cost of each risk by its probability and adding up all the
resulting numbers which will generate overall projected risk amount.
Monitoring and Control:
• Continuous risk management process will prove beneficial in implementing risk
management and system analysis.
• Sometimes, reducing the risk to an acceptable level is better than removing it.
• Change request should be created because risks could change during the project, and it
needs to be update
Roles and Responsibilities
Anchal Dulloo: Risk associated with documentation and approvals
Mingda Du: Monitor the risks related to Trainer and Scout
Prajakt: Risk associated with overall project
Yin Lee: Risk associated with project Sponsors
12
Timing: The risk management proves will be performed throughout the project
lifecycle right from the identification phase to project delivery
Funding: The funds from project contingency reserve will be used to fund for
the identified project risks
5.2 Risk Register – Issued as an Appendix to this Plan
6
Quality Management
6.1 Quality Management Plan
The quality plan is a written document that contains all the information needed to properly
manage project quality from conception to completion. It specifies the project’s quality
objectives, procedures, criteria, and specific applications
6.2 Quality Metrics
Role
Project Manager
Subject Expert
Training Commitee
Hiring Commitee
Developers
Tools
Communication Tools
Hardware
Responsibility
Monitoring and training for
quality. Ascertain if the project
is on track in terms of cost and
resources.
Help to make quality decisions
and check the deliverables and
their output
New hires are provided with
high-quality training. for field
duty, he must be qualified
enough.
Hired people on the field must
be qualified enough for the
program
Make quality of the training
session and syllabus perfect.
Quality Description
Official license and good internet connectivity
with Microsoft teams
For the exam and material, the training module
should be easy to access.
13
Software
7
Operating system and training module
Procurement
7.1 Procurement Plan
The following three items are the outsources that will need to for out for contracted services.
Instructors training program
The Scout Training Program Project requires
location scout and subject matter experts as the
instructors to have lectures, presentations,
demonstrations, and discussions with the
students. To ensure the quality of the Scout
Training Program Project, we need to have
certificated quality instructors.
Learning management system
The training program project requires a learning
management system for the administration,
documentation, tracking, reporting, automation,
and delivery of scout locating courses, training
programs, workshops, learning material, and
zoom records. In our Scout Training Program
Project, we need to use outsourcing to ensure
learning satisfaction and learning quality.
Course content development
The course content development includes the
process of designing, developing, managing,
implementing, and evaluating the scout location
courses. The course material also needs to be
developed by the course content development.
To ensure the quality and professionalism of the
program, we need to hire experts to create
courses and material for our Scout Training
Program Project.
Request for Quote:
Project Name
RFQ Title
Scout Training Program Project Instructors training program
Item
Criteria Description Quantity
Price Per Unit
Lecturer
Experienced in
3
location scouting and
certificated as a
lecturer
14
RFQ ID
01
Total Price
$
Demonstrator
Experienced in-camera 3
using for a location
scout and can teach the
students used for
students
$
Project Name
RFQ Title
Scout Training Program Project Learning management system
Item
Criteria Description Quantity
Price Per Unit
Canvas system
The education system 1
allows for the storage
of all the students’
information, zoom
records, documents,
and learning materials.
Moreover, we need to
have a grading system
to ensure the
evaluation of students’
learning
RFQ ID
02
Total Price
$
Zoom software
$
Require zoom
1
software so that the
courses and workshops
can be conducted via
the internet and have
the record function so
that students can refer
back if they want to
Project Name
RFQ Title
Scout Training Program Project Course content development
Item
Criteria Description Quantity
Price Per Unit
Learning material The learning material
1
should be easy to
understand for
inexperienced learners
and detail all the
requirements for
becoming a
professional location
scout
15
RFQ ID
03
Total Price
$
Course schedule
8
The course schedule
should be developed
by an experienced
location scout or
experts in location
scout.
1
$
Human Resource (HR) Management Plan
8.1 HR Management Plan
In the Scout Training Program Project, the human resources that are required to be used are the
following
1. Project manager – responsible for managing and monitoring the whole Scout Training
Program Project
2. Project manager assistance – responsible for assisting project managers
3. Account manager – making sure each department meets the needs of their clients and
customers
4. Client support specialist – Assist customers with computer problems
5. Tester – responsible for testing the training program project to ensure the quality is met
6. Client contact – main contact with our clients.
8.2 Responsibility and Accountability Matrix (RAM)
Issued as an Appendix to this Plan
9 Integrated Change Control Policy
9.1 Integrated Change Control Policy
Every change in this Scout Training Program Project should follow the Intergraded Change
Control Policy. In the Scout Training program Project, any project stakeholders may request a
change request, but it can only be the project manager, Change Control Board (CCB) member,
SMEs, or any assigned team members to submit the change request with the Change Control
Request Form. The Change Control Board (CCB) is responsible for reviewing and analyzing the
change requests. The members of the Change Control Board (CCB) consist of project sponsors,
project managers, clients, and Subject Matter Experts (SMEs).
The project sponsor, project managers, and Change Control Board (CCB) will be the ones who
have the authority to authorize a change request. However, depending on the size/ scope of the
16
request, the process and criteria would be different. In this Scout Training Program Project, if the
budget of the change request is within $5K, the change request form will be authorized by the
project manager. If the work time of the change request is within 24 hours, the change request
form will be authorized by the project manager as well. Other change requests not following the
requirement above should be authorized by the Change Control Board (CCB).
If the change is approved, the change will be communicated to the team who is responsible for
the content that is going to be changed. The corresponding changes followed by the change
request form will be implemented by the team members who are going to make the request
changes. Project managers will be responsible for updating the project plan, after the approval of
the change control request. The project deliverables will be updated to reflect the changes. The
change request will be closed on the CID log as well
9.2 Change Control Request Form Template Issued as an Appendix to this
Plan
10 Project Closure Plan (Submission 2)
10.1
Closure Plan and Process
10.2
Project Lessons Learned Plan and Template
10.3
Project Team Lessons Learned Plan and Template
10.4
Final Project Report Template
11 Ethics Policy Statement
The firm is dedicated to fostering a positive work atmosphere. In their activities, all members of
the team must follow the code of ethics (honesty, responsibility, respect, and fairness). The team
should accept individual fair remarks, ideas, and findings, and all team members should have the
same opportunity to contribute ideas. Furthermore, any disrespectful behavior inside the team,
such as teasing, belittling, or intimidation, will be met with a nil approach. Each team member
should feel free to share their viewpoints or ideas in the group with an open mind, and the team
should actively discuss their differences. The project manager and team members are expected to
undertake the following on an individual level:
•
•
•
•
Respect the points of view of your colleagues.
Motivate everyone in the group to proactively discuss their thoughts.
Know your statements and behavior.
Follow ethical statements and guidelines.
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Those that break the rules may face disciplinary action and would be referred to a higher-level executive.
The team should always follow the code of ethics and professional behavior as experts to sustain
integrity, responsibility, tolerance, and justice.
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