THE OHIO BCI Ã¢â‚¬â€œ CASE STUDY
The Bureau of Criminal Investigation, known as BCI,
(a part of the Ohio AttorneyÃ¢â‚¬â„¢s Generals Office)
is the stateÃ¢â‚¬â„¢s official
investigative, criminal history record keeping, and
serving the criminal justice community and protecting Ohio families.
The mission of the Ohio Attorney GeneralÃ¢â‚¬â„¢s Bureau of Criminal Investigation is to serve the law enforcement community and protect the citizens of Ohio by providing accurate criminal records, reliable laboratory services and comprehensive investigative assistance.
The London-based bureau Ã¢â‚¬â€œ with regional offices in Athens, Bowling Green, Cambridge, Richfield
and Youngstown Ã¢â‚¬â€œ stands ready to aid local law enforcement agencies at a momentÃ¢â‚¬â„¢s notice. Using state-of-the-art technology, its team of special agents, forensic scientists, criminal-intelligence analysts and other technical professionals offers a methodical level of expertise that is unmatched and, to those requesting assistance, invaluable. BCI is dedicated to cooperation, integrity and professionalism, regardless of the task or the hour of the call for help. Bureau investigators and scientists strive to serve without bias and to adhere to the highest of professional and ethical standards, with all endeavors performed in the spirit of mutual trust and respect. BCI pledges to provide quality, efficient and courteous service to each requesting agency
mission statement captures the
criminal justice standards
, delivering superior service and
is committed to conducting
with ethical standards and asks its
to conduct themselves in the same manner.
Given this commitment to maintaining high operating and ethical standards, there is no Ã¢â‚¬Å“sugar coatingÃ¢â‚¬Â employee performance and job satisfaction.
understands that employee retention is strongly tied to the employees feeling that they are an
integral part of the
and that their work is appreciated and rewarded.
understood that the best way to exe cute their mission statement, have employees both understand and implement the
underlying priorities and values, was through their employee evaluation performance system.
saw the need for a precise, automated talent and employee appraisal system as the panacea for maximizing the human assets. The truth was that it took a merger of the t
branches of the
organization (investigations, identification, and laboratory and seven office locations throughout Ohio)
into one unit to surface this issue.
One part of the
was doing employee evaluations using 1960Ã¢â‚¬â„¢s technology: hard copy forms and personnel files. The other part was using a computer-based system, but the software was antiquated.
head of HR
tasked with the responsibility of taking HR data from
locations (600 employees) and creating one integrated process.
HR Director, Ã¢â‚¬Å“When employees feel they have gotten a thorough and accurate review, it boosts their morale.Ã¢â‚¬Â This was the foundation of their new appraisal system
comprehensive, unbiased, and precise measurements of employee performance would serve as the viable feedback employees both wanted and needed to establish and obtain specific quantifiable objectives. Employees, according to motivation literature, who know what are expected of them, perform at a higher level with greater job satisfaction. Happy workers lead to higher retention, and retention is the name of the game for superior performance, industry leadership, and expansion.
used a traditional appraisal system where annual evaluations were conducted, with no comparison to prior years. They wanted a new system that would be online, use one standardized form, allow managers to have access and input periodic updates of the employeeÃ¢â‚¬â„¢s performance from remote locations, and allow for signoffs. In
old system, a few
individuals London, Ohio
would have access to the system. However, we have managers in
subordinates. It is important that they can share the same forms across the board.
With agents who
are on the road a lot or are working out of home offices, so having them be able to access this is
did have concerns and drew up a list of fac tors the system had to incorporate.
didnÃ¢â‚¬â„¢t want to end up with a system that is so complicated that the managers wouldnÃ¢â‚¬â„¢t use it, and therefore the new software system would be simple, flexible, save time, and allow for developing variations of the
core competencies. The new software had to structure and formalize the appraisal process while allowing for customization of the firmÃ¢â‚¬â„¢s competencies and staff/managersÃ¢â‚¬â„¢ suggested modifications. Once the software was selected, 50 managers
fast-track training with annual appraisals immediately commencing.
had high praise for the system, indicating that: It allows
to standardize competencies across job classifications, add signature and comment sections to
assure the process is more
interactive, and increase accessibility for remote managers.
Organizing and automating the appraisal process results in performance appraisals that are
more accurate and fairer
. This is important because, after all, an employee appraisal is a legal document.
enamored with the new system because it allowed them to connect employee training and development needs with employee performance.
can go into the evaluations and more easily monitor employeesÃ¢â‚¬â„¢ skills development, see what training individuals need, and check the due dates for training and renewal. That makes it much easier for
to keep track.
he new system has achieved its primary objective of connecting employeesÃ¢â‚¬â„¢ personal objectives with employee goals. The feedback has been really positive, from both managers and employees as well. Some staff said this was the best appraisal theyÃ¢â‚¬â„¢ve had
. Many have
felt the evaluations
fair and realistic, and supervisors ha
the scope to provide more
relevant and legitimate comments than they could before. Rather than clicking on canned comments, they were accurately reviewing the employee.
The BCI case offers a potential solution for organizations to provide more accurate performance evaluations for employees. By going to a year-round model of which information can be uploaded at any time by managers, the opportunity for feedback to be provided increases and managing performance can be an ongoing part of job evaluation.
The use of an electronic monitoring system may also provide a more accurate appraisal. Managers now do not have to wait until one certain period in the calendar year to provide feedback and may make notes regularly to help their employees improve in their positions.
Another tension that can be addressed is how organizational procedures change when mergers, acquisitions, or departmental mergers occur. HR departments have the responsibility to design an easy-to-understand and implement system for all employees, including performance appraisals. If done correctly, this can improve both organizational effectiveness and performance and productivity.
1. What is performance management and what is the driving force behind BCIÃ¢â‚¬â„¢s performance management approach?
2. What is performance appraisal and what are the key features BCI wanted in their new appraisal system?
3. What is the performance appraisal process and how does BCIÃ¢â‚¬â„¢s new appraisal system incorporate those processes?
4. How did the question of performance accuracy affect the development of BCIÃ¢â‚¬â„¢s automated appraisal system?
5. Why did BCI redesign their performance appraisal system?
6. What does BCI evaluate when they conduct employee appraisals and why are they using that approach?
7. Who is assessing training performance at BCI?
8. What trends in performance appraisal are affecting BCIÃ¢â‚¬â„¢s appraisal system?
Please read the article and answer the questions