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Training Organization

Business administration

Name: Assistant Agent For Women’s Affairs

Address; the ageney of rests band the General

presidency for the Affairs of prophet’mosque

College of Administration and Finance Sciences
College of Administration and Finance
COOP Training Program
2021
For More information https://seu.edu.sa/afsc/en/afs-training
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College of Administration and Finance Sciences
contents
1
General Guidelines ……………………………………………………………………………. 4
1.1
Requirements and Eligibility: …………………………………………………………. 4
1.2
1.3
Duration: ……………………………………………………………………………………. 5
Time line of the COOP …………………………………………………………………. 5
2
Definition of terms and expressions: …………………………………………………….. 6
3
The Practical Training: ……………………………………………………………………….. 6
4
3.1
Core Objectives: …………………………………………………………………………. 6
3.2
3.3
Academic Requirements: ……………………………………………………………… 7
Student Commitment before Starting the Practical Training: ………………. 7
3.4
Student Commitments during the Practical Training………………………….. 8
3.5
Student Commitments after the Practical Training: …………………………… 9
3.6
Training Organization Commitments: ……………………………………………… 9
3.7
Practical Training Evaluation: ………………………………………………………. 10
a)
b)
Student Attendance: ………………………………………………………………….. 10
The Training Organization Evaluation: ………………………………………….. 10
c)
The Training Final Report: ………………………………………………………….. 11
d)
The Training Final PresentationInterview: …………………………………….. 11
Special cases the student trainee might face: ………………………………………. 12
a.
In case of Excuse (for not) training: ………………………………………………. 12
b.
c.
In the case of transfer from training organization: …………………………… 12
Students already working in the same major: …………………………………. 12
Academic Report Guideline (Co-Op) ……………………………………………………….. 13
Chapter 1: Description of the company ……………………………………………………. 14
Chapter 2: Internship activities ……………………………………………………………….. 15
Chapter 3: Recommendations ………………………………………………………………… 15
Appendix ………………………………………………………………………………………………. 0
Evaluation Form 1: Training Organization Evaluation Form ……………………….. 0
Evaluation Form 2: Student Evaluation Form…………………………………………… 3
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College of Administration and Finance Sciences
Evaluation Form 3: Faculty Member Evaluation Form ………………………………. 7
Evaluation Form 4: Field Instructor Evaluation Form ………………………………… 8
APPENDIX ……………………………………………………………………………………………. 9
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College of Administration and Finance Sciences
1 General Guidelines
1.1 Requirements and Eligibility:
The following criteria should be met before a student is considered eligible for admission to the COOP
work programs:
1.1.1
The student must have successfully completed 90 Credit Hours of their academic program prior
to practical training (at the time of application).
1.1.2
The student applying for practical training must be an active registered student of the degree
program.
1.1.3
With the approval of their department the student can register two academic courses along with
practical training.
1.1.4
Completion of any special departmental requirements.
1.1.5
You can get the electronic training letter and the registration form by the student servicer applied
to the training organization.
1.1.6
You need to fill the registration form (attached) and send it to the course supervisor after you
have applied for the course and are signed and stamped in the form stamps and CC it to the
training unit email.
1.1.7
The course supervisor will review your task and will give you approval to the training course if
it related to your major, and if your assigned tasks are not associated with your core major, you
will not get approval, and you will have to change them or delete the course.
1.1.8
Not subject to dismissal for academic causes.
1.1.9
COOP training start from week 3 to end of week 14 (for a regular semester)
1.1.10 COOP training start from week 1 to end of week 8 (for a summer semester)
1.1.11 COOP training report should be submitted by end of week 14 (for a regular semester)
1.1.12 COOP training report should be submitted by end of week 8 (for a summer semester)
1.1.13 The students who are already working with any professional organization in same major related
fields as mentioned above can apply for their current job to be considered as their training.
1.1.14 Students are eligible to transfer from the training organization no later than one week from the
starting date of training
1.1.15 Provide the college with an Assessment report on the student’s performance according to the
training assessment form provided by college. The report must reflect the student performance
throughout training.
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College of Administration and Finance Sciences
1.2 Duration:
•
Students are allowed to submit registration forms until the end of the second-week semester
end of the first week. If you do not submit the registration form by the end of the deadline, you
have to drop the course (because the training period is at least ten weeks and 280 hours for a
regular semester).
•
Students must have minimum requirement training (10 weeks, 280 hours). For the summer
semester, this would be at last eight weeks, 280 hours in their fields of specialization either in
private or public organization.
1.3 Time line of the COOP
The COOP students need to do the following during the semester during COOP:
•
•
•
•
•
First two weeks (Fill out require forms (See Appendix in COOP guidelines policy) and download
the registration form from college website.
Week 3 to week 13 prepare a draft copy of the COOP report of every task (refer to appendix 2 in
C Guideline policy) then contact their COOP advisor and discuss it with him. (Contact with
supervisor should be in weekly basis).
Week 14 Submit the COOP Full Report as a bonded hardcopy incorporating the COOP advisor.
A soft copy of the full report is to be prepared in PDF format. A soft copy is also needed by the
training unit. The student is considered successful if the student scores minimum 60% of the
possible marks.
Prepare a presentation describing your COOP and submit the PPT file. Suggested presentation
duration 30 mins. + 10 mins. Q&A. (Suggested time the end of week 14).
Collect all comments from your advisor, examining committee and the COOP
coordinator and make changes accordingly in the final report.
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College of Administration and Finance Sciences
2 Definition of terms and expressions:
Key Terms
Definition
College
Any staff member who holds the responsibility for supervising, coordinating, and managing the overall
planning and implementation of the field experience-training course at the college level. This may include
any of the following: Head of Department, Field Experience Unit or any other staff member in charge of
such matters.
Faculty Member
A member of the teaching staff at the college who is assigned authority and responsibility of supervising
and evaluating the training of the student.
Student
Any student that is eligible to apply for the field experience-training course.
Training
Organization
Any institution that has been approved by the college to provide practical training to students in their field
experience-training course.
Field Instructor
A representative working at the training organization who is responsible for supervising, training and
evaluating the student throughout the training period.
The Training Unit
Refers to the structure defined by the College responsible for overseeing the training affairs and the
implementation of the training plan.
3 The Practical Training:
3.1 Core Objectives:
The program of Business Administration majors aims at producing highly skilled
managers in all department field capable to fulfill with the needs of the labor market.
Graduates are expected to:
a) Familiarization with practical application of learned concepts prior to completion of
studies.
b) Comprehensive understanding of concepts, tools and practices in the domain of
selected area of specialization.
c) Creating awareness about professional ethics needed to be practices in practical life
such as punctuality, innovation, application, honesty etc.
d) Enabling the students to learn and handle the work-related stress and pressure.
e) Better and more efficient communication skills to deal with all three levels of
professional work i.e., clients, peers and superiors.
f) To provide the students and training organizations an awareness of various
performance assessment metrics being applied in professional world.
g) Expose the student to future employment opportunities.
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College of Administration and Finance Sciences
h) Prepare graduates to exercise the administrative, leadership and specialized skills in
the different fields of work.
i) Obtain feedback to develop the educational plans and courses that suit with local
reality. (Refer to 5 in Appendix 2, the academic report guideline)
3.2 Academic Requirements:
To register for practical training, the student should fulfill the following requirements:
•
The student must have successfully completed 90 Credit Hours of their academic
program prior to practical training (at the time of application the student applying for
practical training must be an active registered student of the degree program.
•
With the approval of their department, the student can register two academic courses
along with practical training.
3.3 Student Commitment before Starting the Practical Training:
Below steps should be completed within first two weeks of the semester:
•
Before the commencement of practical training semester, the student has to find and
contact the practical training organization, which is related to the academic program, and
seek appropriate training opportunity.
•
The student shall download the registration form from college website and fill it with
required details involving his academic details as well as organization details. After
getting approval from the organization on registration form, the student will submit the
form in the college. The student should follow-up the college announcements regarding
registration-starting period.
•
Once the college is officially informed by the training organization expressing their
decision to accept the student for practical training, college will contact the concerned
organization personnel and keep in touch with them regarding student performance in the
training program.
•
A list of the students will be submitted by the training unit to complete their registration
for the practical training course.
•
The students must regularly visit the Online Learning System Black Board to ensure that:
➢ Their practical training course registration is active
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College of Administration and Finance Sciences
➢ Contact and update the supervisor for better mutual communication.
➢ The student, whose training course registration has not been completed, should
immediately inform the training unit in their department within two weeks from the
starting date of the practical training.
➢ In case of negligence, the student will bear consequences of denial of his practical
training.
3.4 Student Commitments during the Practical Training
a) Once a student has joined a particular training organization, the student will ensure
completion of training time (280 hours of work for at least 10 working weeks), and not
transfer to any other organization. In the case of non-compliance with the minimum hours
of training, the student trainee will not succeed in the course and will not be accepted
again.
b) The student is responsible for abiding by and complying with all the rules and regulations
of training organization.
c) During the training period, it is the responsibility of student to promptly notify any change
to the training unit as well as supervisor, refill all the needed information and regularly
track that change has been properly documented. All such changes should also be properly
documented in the student files.
d) Make sure that training organization sends the trainee assessment (stamped in sealed
envelope) in a maximum period of 5 days after the end of the training period both by the
student trainee as well as via e-mail to the training unit. The student should ensure receipt
of this assessment to supervisor.
e) The student trainee should comply with the training commitments stated in the training
instructions, otherwise; the student grade will be affected.
f)
Documenting and collecting information required to write the final practical training
report. (Refer to Appendix 4 the academic report guideline).
g) If there is a conflict that arises between the student and the training organization or filed
instructor will submit it to the college’s training committee to take the decision.
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College of Administration and Finance Sciences
h) If contradicting or differing evaluations have been given by the faculty and filed instructor
will submit it to the college’s training committee to review and make the decision about it.
3.5 Student Commitments after the Practical Training:
The student shall be required to compile a final report in English language in accordance with
the report template provided. The report must include an overview of the training
organization, the training procedures, which things that the student has learnt in theory or
has encountered in practice. Also, the report must include a part discussing the scientific
information that the students make use of it in his training. The report should clearly outline
the responsibilities assigned to students, tools, methods worked with, and summary of
experience gained. The report should be sent to the training supervisor according to schedule
defined by the college. Failure to submit the report in due time may entail student failure in
the course. (Refer to Appendix 2 the academic report guideline)
The student will be called to appear for an interview concerning final assessment. The student
has to show the grasp of technical aspects in the chosen field of specialization. Failure to
appear for the interview or clear it may entail student failure in the course. Deadline of
submission of final report will be at end of week 14 of each semester.
3.6 Training Organization Commitments:
a) Make sure that student performs responsibilities assigned in the approval document
strictly in accordance with the area of specialization which directly relates with the
knowledge area such as Auditing, or Receivables. The organization should take care to
see that student is not assigned such tasks which do not play any role in their knowledge
domain such as organization Data entry, Call Center Operator, files administrator,
translator, or other.
b) Return the training registration form provided by the college at the beginning of practical
training.
c) Provide the college with an Assessment report on the student’s performance according to
the training assessment form provided by college. The report must reflect the student ‘s
performance throughout training.
d) Training organization should ensure communication between the college and the student
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College of Administration and Finance Sciences
trainee, and facilitate visits for responsible in charge.
e) To make some personnel responsible for seeing internal assessment on student’s
learning, professionalism and provide qualitative assessment based on internal
findings.
3.7 Practical Training Evaluation:
At the end of training, the student trainee will be subjected to evaluation by the training
supervisor. The evaluation will be based on assessment provided by training organization,
final report, and final interview.
The student will be considered successful in the training graded: “NP (No grade–Pass) ” if all
of the following are fulfilled:
a) Student Attendance:
Refers to the student’s attendance at the training organization throughout the specified training
period. To fulfils these requirements, the student must attend the minimum number of hours
required (280 hours of training or minimum ten working weeks) at the training organization.
There are three or more virtual classes to be scheduled meeting, will recording
attendance/absence of the students.
The faculty member will visit the training organization for the students during the practical
training.
b) The Training Organization Evaluation:
Refers to the evaluation report compiled by the training organization, which must measure the
following:
ï‚• Skills acquired during the training.
ï‚• Self-reliance.
ï‚• Mastering job requirements assigned to the Trainee.
ï‚• Professionalism, work ethics and work attitude.
The student is considered successful if he/she achieves 60% of the maximum points possible
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College of Administration and Finance Sciences
in the evaluation.
c) The Training Final Report:
The practical training instructor evaluates the final report delivered by student at the end of
training (end of week 14 of each semester). This evaluation is based on specific criteria that
measures the student’s achievements throughout the training period. The student is considered
successful if the student scores minimum 60% of the possible marks.
d) The Training Final PresentationInterview:
The student on completion of his/her training must appear for final presentation before the
supervisor appointed for this task. The supervisor will determine the overall performance of
the student and recommend for No Grade-Pass or No Grade-Fail grade.
If the student fails to fulfill any one of the requirements mentioned above, he/she will fail the
course and will be graded (NF: No grade – Fail). The student may fall in one of the following
categories:
ï‚• If the student does not fulfill the attendance rate required, he/she should repeat
the training course.
ï‚• If the student does not score the minimum score in organization evaluation,
he/she should repeat the training course.
ï‚• If the student does not score the minimum score in the final report, he/she should
resubmit another report within a time line not exceeding two working weeks
from the announcement of results for the practical training course.
ï‚• If the student fails to appear for the final interview or is unable to pass the
interview.
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College of Administration and Finance Sciences
4 Special cases the student trainee might face:
a. In case of Excuse (for not) training:
The student should fill in and submit an excuse form to their department and supervisor no
later than three days before informing the training organization of his/ her excuse to attend.
Excuse application should fall within the university calendar dates for excuses. Failure to
comply with the deadlines may cause the student to fail the training course.
b. In the case of transfer from training organization:
Students are eligible to transfer from the training organization no later than one week from
the starting date of training. The student should fill in and submit a transfer form to the training
unit no later than three days before he leaves the training organization. The transfer form is
subject to approval conditioned by the provision of alternative training organization by the
student himself, willing to train him during the semester he/she has applied for the training.
The student will be held responsible for his/her negligence, which will entail failure in the
course.
c. Students already working in the same major:
The students who are already working with any professional organization in same major
related fields as mentioned above can apply for their current job to be considered as their
training. In this case, such students will get enrolled in the training program after filling in
registration form from their current employees clearly highlighting the specific field they
would be working in. If the current job is non-related, students will have to get transferred to
a division where they can work as interns for the period of training. If such students cannot
prove they are working in related division, they will have to find an appropriate internship,
On the completion of training program, all such students will also be required to make sure
that their reports have been submitted properly in the college and will have to later appear for the interview.
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College of Administration and Finance Sciences
Academic Report Guideline (Co-Op)
Academic Report Guideline (Co-op)
The practical training instructor evaluates the final report delivered by student at the end of training.
This evaluation is based on specific criteria that measures the student’s achievements throughout the
training period. The student is considered successful if the student scores minimum 60% of the possible
marks.
The purpose of the Internship Report is offer students to describe their accomplishments and
demonstrate what they learned through participation at Saudi Electronic University. The report should
be submitted within two weeks after you finish your Co-op training Program. In addition, the report
should be approximately 3000 – 4000, single –spaced and consider taking the following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000. If the report word count is not within the required word limit, marks will
be deducted.
The font size is 12, Times New Roman, justified, 1.5 space. Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation.
This includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool.
Late submission will result in ZERO marks being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours
per week, company/institution name, and the cover page APPENDIX 4.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey.
This part will aid the students to learn basic elements of academic writing.
To express their appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report.
The Aim of the report.
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College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
•
•
•
•
•
•
•
•
What is the full title of the company/institution? Give a brief history of the company, full
mailing address and relevant web links
What is the type of ownership of the company/institution? State the main shareholders and their
shares.
What is the sector that the company/institution operates in? Specify the products and services
produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users,
retailers, other manufacturers, employees, etc.)?
Provide an organization chart of the company, along with information on the number of
employees.
Provide a list of functions performed by different departments/divisions in the internship
organization.
Provide an overview off the production system or service procedure (what are the resources,
inputs, outcomes, and constraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
•
What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
•
Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce
tools) used in the company.
•
Describe the quality planning and control activities in the internship organization.
•
Describe the quality control activities throughout the life cycle of the product/service groups
•
What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
•
What types of marketing, selling, and human resources analysis are performed (cost system,
evaluation of consumers, needs, product strategy, distribution strategy, promotional strategy)?
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College of Administration and Finance Sciences
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training
may on the following types of analysis and questions. You do not have to answer all the
questions in the list:
• Describe your working conditions and functions, such as: Who is your supervisor (include his/her
name and his/her position); other team members or co-workers and what their functions are to
complement yours.
•
Provide a detailed description about the department(s) that the trainee did her/his training
with them. Adding all sub-divisions for this department(s) if it is available. Student can
add to this description a supported chart.
•
•
•
Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
Gained skills and how they added value to your work
Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
•
What types of incentives did you get as a trainee to be more proactive and productive?
•
Describe what kind of working documents and analysis you did there and what experiences you
have gained throughout your training. Provide examples of your work.
•
A comparison between theory (things you have learned in the classroom) and practice (things
you did or observed at the company) must be made and highlighted. In this section the student
can add a supported table includes which academic course (s) (course title and code) helped to
perform training tasks. For example, two columns; the first one shows the course name and
second column shows the tasks performed and related to this course.
•
Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
•
Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
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College of Administration and Finance Sciences
• Recommendations to improve training program in the college.
• Recommendation for the training company.
Conclusion
Sum up and summary of the training experience.
Reference
If it is needed
Appendix (option)
This will help the instructor to have a background about the trainee and his/her previous
experiences. Also, it helps the students in writing their CVs for future job application especially
for fresh graduates who do not have previous practical experiences.
•
Basic information (name, city, contact details…etc.).
•
Job objectives.
•
Academic qualifications.
•
Practical experiences.
•
Skills this will help the instructor to have a background about the trainee and his/her previous
experiences.
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Appendix
Evaluation Form 1: Training Organization Evaluation Form
No
1
2
3
4
5
6
7
Evaluation Elements
Financial Aspects
The training organization
is equipped with the latest
equipment and appropriate
technologies needed to
train students.
The training organization
provides an adequate
working environment such
as suitable air ventilation,
lighting, comfortable
chairs, and designated
group workspaces.
The overall appearance of
the field instructors at the
training organization is
appropriate.
Trust and Reliability
The training organization
is committed in providing
the training that is
compatible with the
students’ training plan.
The training organization
fulfils its promises and
obligations that relate to
training students at the
specified times.
The training organization
shows great interest in
solving problems related
to training the students.
The training organization
completes the students’
‫ال أوافق ال أوافق‬
‫محايد‬
‫أوافق بشدة أوافق‬
Strongly
‫بشدة‬
Strongly Disagree Neutral Agree Agree
Disagree
0
1
2
3
4
‫عناصر التقييم‬
‫م‬
‫الجوانب المادية‬
‫ يتوفر لدى جهة التدريب‬1
‫التجهيزات الحديثة والتقنيات‬
.‫المناسبة لتدريب الطلبة‬
‫ يتوفر في الجهة التدريبية‬2
‫بيئة عمل مالئمة كالتهوية‬
‫واإلضاءة والمقاعد المريحة‬
‫وأماكن العمل المناسبة لعمل‬
.‫المجموعات وغيرها‬
‫ المظهر العام لمشرفي‬3
‫العملية التدريبية في الجهة‬
.‫التدريبية مناسب‬
‫الثقة واالعتمادية‬
‫ لدى الجهة التدريبية جدية‬4
‫في تقديم التدريب المتوافق‬
‫مع الخطة التدريبية للطلبة‬
.‫المتدربين‬
‫ تقوم جهة التدريب بالوفاء‬5
‫بالتزاماتها ووعودها‬
‫المختلفة ذات العالقة بتدريب‬
.‫الطلبة في األوقات المحددة‬
ً ‫ تبدي جهة التدريب اهتماما‬6
‫واضحا ً بحل المشكالت‬
.‫المتعلقة بتدريب الطلبة‬
‫ تعمل جهة التدريب على‬7
‫تعبئة النماذج الخاصة بتقييم‬
College of Administration and Finance Sciences
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9
10
11
12
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performance evaluation
forms in a timely manner.
‫أداء الطلبة المتدربين في‬
.‫األوقات المحددة‬
Response
The training organization
provides the academic
department/ college with
the training opportunities
available to them at the
appropriate times.
The training organization
cooperates and responds to
students’ inquiries in a
timely manner.
The training organization
cooperates with the
students and provides
them with the required
information and advice
needed to complete the
work.
The training organization
responds and cooperates
with the academic
department with high
flexibility with regards to
the department needs,
requirements and special
circumstances.
Safety and Security
The training organization
provides the work safety
foundations such as fire
extinguishers, emergency
exits, alarms, security
corridors, protective and
safety equipment, etc.
The training organization
is equipped with first aid
tools at the training site to
deal with minor injuries of
students in a timely
manner.
‫االستجابة‬
‫ تقوم الجهة التدريبية بتزويد‬8
‫ الكلية‬/‫القسم األكاديمي‬
‫بفرص التدريب المتاحة‬
.‫لديهم في األوقات المناسبة‬
‫ تتعاون وتستجيب جهة‬9
‫التدريب الستفسارات الطلبة‬
‫المتدربين دائما ً وفي الوقت‬
.‫المناسب‬
‫ تتعاون جهة التدريب بإعطاء‬10
‫الطلبة المتدربين المعلومات‬
‫والتوجيهات الخاصة بإنجاز‬
.‫العمل‬
‫ تستجيب جهة التدريب‬11
‫وتتعاون مع القسم األكاديمي‬
‫بمرونة عالية في ضوء‬
‫احتياج القسم ومتطلباته‬
.‫وظروفه الخاصة‬
‫األمن والسالمة‬
‫ يتوفر لدى الجهة التدريبية‬12
‫أسس السالمة المهنية‬
‫كوسائل إطفاء الحريق‬
‫ومخارج الطوارئ وأجهزة‬
‫اإلنذار والممرات األمنية‬
‫والمعدات الوقائية والسالمة‬
.‫الشخصية وغيرها‬
‫ لدى جهة التدريب صندوق‬13
‫إسعافات أولية في مواقع‬
‫العمل من أجل التعامل مع‬
‫اإلصابات البسيطة للطلبة‬
.‫المتدربين وبصورة سريعة‬
1
College of Administration and Finance Sciences
‫ تتعامل جهة التدريب مع‬14
‫المعلومات الخاصة بالطلبة‬
.‫المتدربين بسرية تامة‬
14 The training organization
handles students’
information with complete
confidentiality.
15 The behavior of the field
instructors at the training
organization promoted a
sense of safety and
confidence among students
and the academic
department.
‫ سلوك مقدمي الخدمات‬15
‫التدريبية في الجهة التدريبية‬
‫عزز الشعور باألمان والثقة‬
‫لدى الطلبة ولدى القسم‬
.‫األكاديمي‬
2
College of Administration and Finance Sciences
Evaluation Form 2: Student Evaluation Form
No
Evaluation
Elements
‫ال أوافق‬
‫ال أوافق‬
‫محايد‬
‫بشدة‬
Strongly Disagree Neutral
Disagree
0
1
2
‫أوافق‬
‫أوافق بشدة‬
Strongly
Agree Agree
3
‫عناصر التقييم‬
4
‫المهارات والمعرفة‬
‫يتعلق التدريب بشكل‬
‫مباشر بتخصصي‬
.‫الدراسي‬
‫تعلمت ومارست‬
.‫المعرفة العملية‬
‫أعتقد أن التدريب سد‬
‫الفجوات بين المعرفة‬
.‫والتطبيق العملي‬
Skills and Knowledge
1 The training I received
is related to my
academic specialty.
2 I have practiced what I
have learned.
3 The training closed the
gap between the
knowledge I learned and
practical application of
it.
4 I learned many skills
that will be useful in my
career.
5 The level of difficulty of
the training course was
acceptable.
6 I was informed about
the evaluation
mechanism for the
training course.
7 The time duration of the
training course is
acceptable.
8 The internship
allowed me to
practice and apply
tools and skills I have
learned during my
studies in the domain
of business
administration.
9
I applied
communication skills
3
‫م‬
1
2
3
‫تعلمت عدد من‬
‫المهارات التي أعتقد‬
‫أنها ستكون مفيدة في‬
.‫حياتي المهنية‬
‫أعتبر مستوى الصعوبة‬
‫لهذا التدريب كان‬
.ً‫مقبوال‬
‫تم اعالمي بطريقة‬
.‫التقويم لمقرر التدريب‬
4
‫تُعد الفترة الزمنية‬
‫المخصصة للتدريب‬
.‫كافية‬
‫مكنني التدريب من‬
‫تطبيق وممارسة‬
‫األدوات والمهارات‬
‫التي تعلمتها خالل‬
‫دراستي في مجال‬
‫إدارة األعمال‬
.
7
‫قمت بتطبيق مهارات‬
‫االتصال للتعامل مع‬
9
5
6
8
College of Administration and Finance Sciences
‫مستويات مختلفة من‬
‫العالقات المهنية (أي‬
‫مع العمالء واألقران و‬
)‫ أو الرؤساء‬/
to deal with different
levels of professional
relationships (i.e. with
clients, peers, and/or
superiors)
10 This field experience
helped me to develop
a better
understanding of the
different business
functions (e.g.
management,
marketing, HR, etc…)
Faculty Member
11 The faculty member
ensured my
understanding of the
skills that I need to
acquire.
12 The University provided
me with qualified
faculty members that
have experience in field
training.
13 The faculty member
supervised me while
coordinating with the
field instructor.
‫ ساعدتني هذه التجربة‬10
‫الميدانية في تطوير فهم‬
‫أفضل لوظائف‬
‫األعمال المختلفة (مثل‬
‫اإلدارة والتسويق‬
‫والموارد البشرية وما‬
)… ‫إلى ذلك‬
‫المشرف األكاديمي‬
‫ تحقق المشرف‬11
‫األكاديمي من معرفتي‬
‫للمهارات الالزم‬
‫اكتسابها قبل بدء‬
.‫التدريب‬
‫ توفر لنا الجامعة‬12
‫مشرفين أكاديميين‬
‫متخصصين وذوي‬
.‫خبرات ميدانية جيدة‬
‫يقوم المشرف‬
‫األكاديمي باإلشراف‬
‫على عملية تدريب‬
‫المتدربين بالتنسيق مع‬
.‫الشرف الميداني‬
‫يلتزم المشرف‬
‫األكاديمي بالتعليمات‬
‫الجامعية المعلنة‬
‫والمتعلقة بعملية تقويم‬
.‫المتدربين‬
‫ لتحديد‬4-0‫اختر من‬
‫عدد المرات التي قام‬
‫المشرف األكاديمي‬
‫بزيارتك في جهة‬
.‫تدريبك‬
‫ لتحديد‬4-0‫اختر من‬
‫عدد المرات التي قام‬
‫المشرف األكاديمي‬
‫بالتواصل معك خالل‬
.‫فترة التدريب‬
14 The faculty member
followed the announced
rules and regulations
when evaluating the
students.
15 Choose from 0-4, to
indicate the number of
times the faculty
member visited you
onsite.
16 Choose from 0-4, to
indicate the number of
times that you were
contacted by the faculty
member.
4
13
14
15
16
College of Administration and Finance Sciences
‫ بشكل عام عملية‬17
‫االشراف من قبل‬
‫المشرف األكاديمي‬
.‫كانت مرضية‬
‫المشرف الميداني‬
‫ يناقش المشرف‬18
‫الميداني األمور المهمة‬
‫بداية التدريب المتعلقة‬
.‫ببرنامج التدريب‬
17 Overall, the supervision
process by the faculty
member was
satisfactory.
Field Instructor
18 The field instructor
discussed the major
points that I needed to
be aware of at the
beginning of the
training course.
19 The field instructor
showed interest in
training the students.
‫ يُظهر المشرف‬19
‫الميداني رغبة في‬
‫التعامل مع الطلبة‬
.‫المتدربين‬
‫ يقدم لي المشرف‬20
‫الميداني االرشاد‬
‫والتوجيه المتعلقان في‬
.‫المهام الموكلة إلي‬
20 The field instructor
provided me advice and
guidance with regards to
the tasks assigned to
me.
21 The field instructor
provided me with the
help and support needed
when facing any
difficulties.
22 The field instructor
played a major role in
the success of the
training course.
23 The field instructor
provided me with
constructive feedback.
24 Overall, the supervision
process by the field
instructor was
satisfactory.
Training Organization
25 The training
organization suited my
capabilities and
aspirations.
26 The training
organization was
flexible with regards to
‫ يقوم المشرف الميداني‬21
‫بتوفير المساعدة‬
‫للطالب في مواجهة أي‬
‫معضلة يوجهها من قبل‬
.‫أي طرف خالل الفترة‬
‫ للمشرف الميداني دور‬22
‫كبير في عملية نجاح‬
.‫برنامج التدريب‬
‫ زودني المشرف‬23
‫الميداني بردود فعل‬
.‫بناءة‬
‫ بشكل عام عملية‬24
‫االشراف من قبل‬
‫المشرف الميداني كانت‬
.‫مرضية‬
‫جهة التدريب‬
‫ تناسب جهة التدريب‬25
‫التي عملت بها قدراتي‬
.‫وتطلعاتي‬
‫ تتسم جهة التدريب‬26
‫بالمرونة من حيث‬
5
College of Administration and Finance Sciences
27
28
29
30
31
32
33
‫اختيار المهام وتكليف‬
.‫الواجبات‬
‫ تهتم جهة العمل بشكل‬27
‫كبير بالطالب ومدى‬
‫استفادته خالل فترة‬
.‫التدريب‬
‫ تعتمد جهة التدريب‬28
‫على الطالب بشكل‬
‫كبير في تسيير أعمالها‬
.‫اليومية‬
assigning tasks and
responsibilities.
The training
organization supports
students and cares about
benefiting them.
The training
organization depends
significantly on the
student for
accomplishing its daily
tasks.
The training
organization provided
students with a
designated area to meet
with the field instructor
to receive advice and
guidance.
Do you recommend
sending future students
to train at this
organization?
I felt consolidated with
the employees at the
training organization.
The working
atmosphere was positive
and encouraging.
Overall, how satisfied
are you with the field
experience training?
‫ توفر جهة التدريب‬29
‫مكان خاص داخل‬
‫المنظمة يلتقي فيه‬
‫المشرف مع الطلبة‬
.‫لتوجيههم وإرشادهم‬
‫ تنصح باالستمرار مع‬30
‫هذه الجهة لتوفير‬
‫فرص تدريبية مستقبلية‬
.‫للطالب‬
‫ شعرت باالندماج مع‬31
‫العاملين في مكان‬
.‫التدريب‬
ً ‫ كان مناخ العمل إيجابيا‬32
.ً ‫ومشجعا‬
‫ كيف تقيم‬،‫ بشكل عام‬33
‫رضاك عن تجربة‬
‫التدريب الميداني؟‬
6
College of Administration and Finance Sciences
Evaluation Form 3: Faculty Member Evaluation Form
Criteria
5
4
3
2
1
0
Mark
Orientation
Session
The student
attended the
session on time
and has good
understanding of
the course material.
The student
attended the
session on time
and reviewed the
course material.
The student
attended the
session on time
and highly
engaged.
The student
attended the
session late but
engaged.
The student
attended the
session late and
did not engage.
The student did
not attend the
session.
Out of 5
Overall
Communication
and Engagement
The student has
excellent levels of
communication and
always meets
deadlines.
The student has
high levels of
communication
and meets
deadlines.
The student has
good levels of
communication
and tries to meet
deadlines.
The student has
low levels of
communication
and has difficulty
in meeting
deadlines.
The student has
poor levels of
communication and
delays meeting
deadlines.
The student has
poor levels of
communication
and does not
meet deadlines.
Out of 5
College of Administration and Finance Sciences
Evaluation Form 4: Field Instructor Evaluation Form
No
Evaluation
Elements
‫ال أوافق‬
‫ال أوافق‬
‫محايد‬
Strongly
Disagre
e
Disagr
ee
Neutra Agre Strongl
y
l
e
Agree
0
1
‫بشدة‬
2
Professional
appearance
2
Seeks responsibility
3
Punctuality
4
Motivation (e.g.,
enthusiasm, attitude
towards duties)
3
‫أوافق‬
‫بشدة‬
‫عناصر التقييم‬
‫م‬
4
‫السلوك المهني‬
Professional Behavior
1
‫أوافق‬
‫المظهر العام‬
1
‫تحمل المسؤولية‬
2
‫االلتزام بأوقات الحضور‬
‫واالنصراف‬
3
‫الجدية والحماس في التدريب‬
4
Professional Relations
‫العالقات المهنية‬
5
Rapport with staff and
co-workers
‫العالقة مع الزمالء‬
5
6
Interaction with the
public (i.e., clients,
participants, patients)
‫العالقة مع اآلخرين كالعمالء‬
‫أو المرضى أو المشاركين‬
6
7
Adaptability (e.g.,
adjusts plans/actions
according to situation)
Professional
Performance
‫القدرة على التكيف‬
7
8
Task accomplishment
‫إنجاز المهام‬
8
9
Ability to verbally
describe tasks assigned
‫القدرة على العرض الشفوي‬
‫لمهام العمل‬
9
10
Ability to work
individually
‫ القدرة على العمل بصورة‬10
‫مستقلة‬
11
Ability to work in a
team
‫القدرة على العمل ضمن‬
‫فريق عمل‬
‫األداء المهني‬
8
11
College of Administration and Finance Sciences
12
Follow regulations of
training organization
‫اتباع تعليمات وأنظمة جهة‬
‫التدريب‬
12
13
Accepts and follows
instructions of the field
instructor
‫تقبل واستيعاب مالحظات‬
‫المشرف الميداني‬
13
‫المعرفة المهنية‬
Professional
Knowledge
14
Understanding of work
environment’s goals and
operations
15
Keen to learn and
perform a variety of
tasks
‫فهم أهداف وطبيعة بيئة‬
‫العمل‬
‫ الرغبة في التعلم وتولي مهام‬15
‫متنوعة‬
Stamp
Student Name
Student ID
Name of Organization
Name of Supervisor
Email
14
Phone
Signature
Date
Field Instructor use for Evaluation form
APPENDIX
APPENDIX 1
Form No 1-Practical Training Registration
9
College of Administration and Finance Sciences
Student Name
Student ID
Major
Training Organization
Name:
Address:
Training Supervisor Contact Details
Name:
Designation:
Department:
Email:
Telephone #:
Trainee Responsibilities
1.
2.
3.
4.
5.
Work Hours
Per Week:
Total Work Hours:
Joining date
/ / /
10
College of Administration and Finance Sciences
By the Training Organization Representative:
By signing this registration form, I understand that:
• The student is required to undergo rigorous formal training in the responsibilities mentioned
above for the agreed hours.
• Any update about student, his performance, behavior would be promptly communicated to
college via assigned email address and will be kept confidential from the student.
• The organization understands that student responsibilities in the organization are purely
voluntary and no monetary exchange is mandated by the college.
• In case of any information furnished by the student proving wrong, both parties have right to
terminate the training program after intimation.
Trainee Supervisor Name:
Trainee Supervisor Designation:
Trainee Supervisor Signature:
By the Student:
I hereby state that all information provided above is correct and the responsibility of its authenticity
solely lies on me. In case of any fallacious information, college hold the right to cancel the training
registration.
Student Name
Student ID
Student Signature
Comments:
Job Vacant Trainee Availability?
Stamp
ó „€ Yes, we can accept _________ trainees
ó „€ No
Submission Instruction:
The student-training supervisor, after getting the details filled in, is required to sign and stamp the
document and get it signed from the student as well. After completing, the training supervisor is requested
College of Administration and Finance Sciences
to send the scanned form on following email address and the course supervisor: caf.coop@seu.edu.sa
Field Experience Training Guide (from the quality department).pdf
Note: Without receiving of filled registration form, the college will assume the training not to have
initiated.
College of Administration and Finance Sciences
APPENDIX 2
Form No 2 – Evaluation of the Field Visit
Student’s Name:
Student’s ID Number:
Training Organization:
Trainee department:
Trainee Supervisor Name:
Faculty Member:
Course:
CRN:
Visit Date:
Visit Time:
Semester:
Academic Year:
For Instructor’s Use only
Criteria
5
4
3
2
1
0
The
student:
The
student:
The
student:
The
student:
The
student:
The
Evaluation
student
• Attended • Attended • Attended • Attended • Attended
of the
did not
the
the
the
the
the
Field Visit
scheduled
scheduled
scheduled
scheduled
scheduled attend the
field visit
on time.
field
visit.
Criteria
5
4
Evaluation The student: The student:
• Showed
• Showed
of the
excellent
high
Field Visit
ability to
ability to
verbally
describe
tasks
assigned.
Comments:
verbally
describe
tasks
assigned.
field
visit.
field visit
late.
field visit
very late.
Mark
Out of
5
scheduled
field
visit.
3
2
1
0
The student:
• Showed
good
ability to
verbally
describe
tasks
assigned.
The student:
• Showed
low
ability to
verbally
describe
tasks
assigned.
The student:
• Poorly
described
tasks
assigned.
The student
did not
attend the
scheduled
field visit.
Mark
Out
of 5
College of Administration and Finance Sciences
___________________________________________________________________________________
__________________________________________________________________________________
APPENDIX 3
Form Number 3 – PERIODIC REPORT
Internship Student Report | Month #?
Start Date: ___/___/___
End Date: ___/___/___
Student’s Name:
Student’s ID Number:
Training Organization:
Trainee Department:
Trainee Supervisor Name:
Faculty Member:
Course:
CRN:
Academic Year/Semester:
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor presentation.
This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO marks.
➢ Use Times New Roman font 12 for all your answers.
College of Administration and Finance Sciences
(Report Components)
What are the activities and tasks given to you during this
month?
Task(s)
What skills did you learn through the month?
New skill(s)
How many meetings did you attend?
Meeting(s)
What are the difficulties you had this month?
Difficulty/ Challenge(s)
How did you overcome these difficulties?
What did you learn from completing the tasks
Learning
What did you want to learn more?
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
College of Administration and Finance Sciences
APPENDIX 4
Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:
Training Organization:
Trainee Department:
Field Instructor Name:
Field Instructor Signature:
Course Title:
CRN:
Internship Start Date:
Internship End Date:
Academic Year/Semester:
For Instructor’s Use only
Instructor’s Name:
Total Training Hours /280
Students’ Grade: Marks Obtained /30
Level of Marks: High/Middle/Low
College of Administration and Finance Sciences
APPENDIX 5
Form No 5 – Final Presentation/Interview Cover Page
APPENDIX 6
College of Administration and Finance Sciences
Form No 6 – Student’s PresentationEvaluation
form for Internship Practical Training Course
instructor NAME: ______________________
DATE: ______________________
COURSE: __________________________
CRN:____________________________
S. No.
Student name
Student ID
1
2
3
4
5
6
7
(*25 marks should be converted into 10 marks. Example: 22/25 x 10 = 8.88 Round off to 9)
Comments/Recommendations for students’ improvement and performance (if any) else write None.
Equivalent Marks
secured out of 10
InvolvementVoice
(05 Marks)
Overall Grades
(25 Marks*)
Content & Quality of
work (Submitted &
Presented) (05 Marks)
Timeliness of work
(05 Marks)
AttendancePunctuality
(05 Marks)
Presentation Delivery
Responsibility
(05 Marks)
Required: List all of the duties you completed for the Final presentationinterview.
College of Administration and Finance Sciences
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
What are the activities and tasks given to you
during this month?
-Create a Hijri calendar for the year 1444 using excel.
Task(s)
New skill(s)
Meeting(s)
-Create an attendance sheet for the employee.
– Create an attendance sheet for the seasonal employee.
What skills did you learn through the month?
Some important technical and tools such as Microsoft
Excel
Skill communication with others
I learning from observation
How many meetings did you attend?
One meeting ,it was a meeting between the manager
and the staff about the conduct of business in general
What are the difficulties you had this month?
The most difficult thing I went through is making the
calendar using the Excel because it was my first time .
Difficulty/
Challenge(s)
How did you overcome these difficulties?
With effort and perseverance.
By listening to the instructions of the training
supervisor.
What did you learn from completing the tasks
I learned that work should be in a team spirit.
I also learned not to depend on others for the work
I am required to do.
Learning
What did you want to learn more?
I would like to know the financial leadership, and
know the preparation of financial plans for the
nonprofit’organization

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