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College of Administration and Finance Sciences
Final Internship Report
Student`s name :
Student`s ID # :
Training Organization:
Trainee Department: Financial department
Field Instructor Name:
Field Instructor Signature:
Course Title: ACCT430
CRN:
Internship Start Date: 17 Jan 2021
Internship End Date: 25 Mar 2021
Academic Year/Semester: 2021-2022
Second semester
For Instructor’s Use only
Instructor’s Name:
Students’ Grade: Marks Obtained/30
Level of Marks: High/Middle/Low
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College of Administration and Finance Sciences
Executive Summary
This internship report is a documentation exploring learning activities and considerations
as staged in the financial department of Charitable Society for Holy Quran Memorization in the
Riyadh Region. To establish a structural understanding of how the association’s resources are
used to command various functionalities, the internship program has provided an organizational
structure showing the various divisions of the association. Given that the financial department
was the stage of this learning process, an analysis of internship activities carried out in this
department have been discussed in detail. The ODO electronic financial system has been
discussed as the key technology used. While there are many support technologies in networking
and telecommunications as used in this association, what stands out is the functional nature of
the dedicate financial information system used. Secondly, this study makes a reflection on the
experiences realized during the internship program and how they relate to course concepts.
Financial processing activities use a rule of thumb with policies established at each department to
govern financial reporting and request for key services such as salaries and disbursement. As a
result, this review has identified what constructs can be recommended for other organizations in
relation to the specific concepts of financial analysis, reporting and processing that are aligned
with course concepts.
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College of Administration and Finance Sciences
Acknowledgment
I wat to take this opportunity to thank God Almighty for giving me the strength,
knowledge and endurance that was needed to engage in this learning process. I am particularly
grateful for the gift of life and the strength and skill to work together with colleagues in this
association and to appreciate the alignment between the goals of the association and promoting
greater recognition and respect for the Holy Quran.
I also want to recognize the University for creating this opportunity to engage with this
practical environment. This experience has been most rewarding and is well aligned with the
learning objectives as contextual to this particular program. I also extend my gratitude to the
university supervisor and all the supervisors in the association who worked with me and helped
me accomplish my learning goals.
Furthermore, I also advance my gratitude to the Charitable Society for Holy Quran
Memorization in the Riyadh Region for creating a workable learning environment within its
department. I truly appreciate the support I received in this institution.
Finally, I take this opportunity to acknowledge my parents and family for extending their
support to ensure that I had everything I needed to make this a successful learning process. For
this I remain indebted to them.
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College of Administration and Finance Sciences
Table of Contents
Executive Summary ………………………………………………………………………………………………………… 2
Acknowledgment ……………………………………………………………………………………………………………. 3
Introduction ……………………………………………………………………………………………………………………. 5
1) Description of the Company ………………………………………………………………………………………. 5
2) Internship Activities …………………………………………………………………………………………………. 7
3) Recommendations ………………………………………………………………………………………………….. 16
Conclusion …………………………………………………………………………………………………………………… 18
References ……………………………………………………………………………………………………………………. 19
Appendix ……………………………………………………………………………………………………………………… 20
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College of Administration and Finance Sciences
Introduction
1) Description of the Company
The Charitable Society for Holy Quran Memorization in the Riyadh Region is an
established religious learning institution that pursues a number of goals and objectives. It
objectifies the correction of how the Holy Quran is recited, promoting memorization of the Holy
Quran and promoting a variety of teaching programs related to the Holy Quran. The delivery of
specialized education is designed to promote developing graduates who are able to correctly
recite and memorize the Holy Quran and used its provisions to establish viable social groups in
the community (Benthall, 2002). To this regard, it is an association that prepares young people
for the work in seminar, workshops and the entire community in teaching, glorifying and
supervising the use of the Holy Quran. In general, it is an institution that strives to promote
religious education and training service men and women who can serve and promote the
influence of the Book of God Almighty. This internship program was staged in the financial
department of this association. Its organizational structure is provided below.
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College of Administration and Finance Sciences
Figure: Organizational structure of the Charitable Society for Holy Quran Memorization in
the Riyadh Region (Maknoun Association for Quran Memorization in Riyadh, 2021)
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College of Administration and Finance Sciences
2) Internship Activities
The training program began by a short orientation of the training schedule and timelines I
would follow. This schedule identified various sections and operations that are done in each
section. As such, this section of the report will provide a narrative of internship activities
performed, considerations made during practice as well as a synthesis of the knowledge gained
in relation to supporting professional practice. The orientation process was part of preparatory
processes through which the whole internship was organized. Therefore, the table below
provides the training activities that would be carried out in the financial department in their
correct sequence for the entirety of the internship period.
Task
Description
1.
Knowing the facility and the accounting programs used
2.
The flow of exchange transactions and their rationale
3.
Checking bills
4.
Knowing how to obtain the financial statements
5.
How to prepare reports on the cost of items (Analytical Account Statement)
6.
Providing the trainee with applied skills for accounting and financial tasks
7.
Executing accounting work by using accounting software
8.
Knowing the administrative and office work
9.
How to review commercial contracts
10.
Review of salary accounts
11.
Knowing the establishment’s internal audit policy
12.
Filing the tax return
13.
Classification and archiving of financial transactions
14.
Learn about the method of establishing financial revenues
15.
Preparing the liquidity report
16.
Allocating money to seminars and schools
17.
Dealing with bank accounts and their balances
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College of Administration and Finance Sciences
After setting the internship tasks in relation to areas in the company and concepts that had
to be learned, I was introduced to the association and the responsibilities of the Finance
Department and to see the program as well as the accountant in the association. I was tasked with
archiving all financial transactions by matching the daily entry number to the exchange requests.
I was supplied with a list of exchange requests numbers for the year 2020 and located them in the
files. I was then tasked with archiving and writing all the details of the association’s invoices for
the added tax 5% + 15%. This involved making entries for supplier name, tax number, invoice
date, invoice number, amount before tax, tax amount, total amount, and the statement in an Excel
program (See Appendix 1).
Between the dates 19/1 and 25/3, I was charged on a daily basis with the responsibility of
documenting exchange transactions and their justifications. For every exchange transaction, there
are many different divisions including the field, a letter from the relevant Supervision Center, a
billing statement form, a copy of the valid permit and assignment as well as a copy of the
supervisor’s ID and one for the supervisor’s account (IBAN) that is approved by the bank.
Department: Supervision Center
In this department, the director who places a request for disbursement is responsible for
all the financial matters pertinent to that request. There are key requirements that are needed with
each exchange transaction. First, it must be accompanied by a letter from the sector or section,
and in the event of a mandate, the mandated deputy shall be attached. Secondly, a financial
approval form for disbursement had to be supplied. Finally, another accompaniment needed was
billing statement form (Form No. 1).
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College of Administration and Finance Sciences
Each filed, department and paper sector had to send all their exchange transactions for
processing. The association used an accounting program known as ODO which was used to
organized electronic entries. This makes it possible for professionals to review paper and electronic
transactions as well as all the attachments to ascertain that the transactions are identical and
legitimate. The review process is intensive because each department is furnished with policies and
conditions that ensure that invoices are scrutinized and verified to ensure that they match with
Statement (Form No. 1). Through this process the disbursement is completed by verifying the
validity of each of the attachments made. However, in the event of any note on the transaction, the
transaction will be returned in full rejected transactions with a note documenting the reason for
rejection and a signature of an auditing employee. These details are sent to the head of that
particular department. Provided in the appendix section of this report is a statement form for
rejected transactions (See appendix 2) and a sample of the Billing Statement Form (Form No. 1)
(See appendix 3). As an intern in the financial department of this organization, it was important to
understand the conditions used to process financial documents to affirm their legitimacy and to
record transactions in their appropriate registries.
During the processing of requests for the payment of salaries for employees in the
administration and other sectors, there are a number of conditions that govern the process. First,
salaries are disbursed through the approved financial system only in which the electronic system
approved by the association for financial transaction is used and salaries are transferred to the
bank accounts of the respective beneficiaries directly (Dittenhofer, 2001).
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College of Administration and Finance Sciences
Secondly, there are attachments that need to accompany these requests in ensuring that
the path is furnished with attachments. First, the formula; (basic salary / 30) * number of hours
of absence is used to determine the number of absentees. Similarly, the formula; (late salaries /
30) * number of due days for the month is used to ascertain entitlements. In the event that
additional amounts or compensation is needed, proof of this shall be attached. Besides the
process of transferring employee salaries on 27AD, there is need to ensure that the cost centers
are matched with the terms of exchange when raising the budget. My operations at this section of
the department were approved and sent to the head of department.
The next operation involved working on two transactions to request the disbursement of custody
repayment for the field programs. Again, there were several conditions that guided this process.
These conditions include:
1. There must be sufficient balance for the collector, circle, and school when collecting
custody.
2. The amount of the trust does not exceed thirty thousand riyals.
3. The approval of the Director of the Supervision Center must be approved for the custody
disbursement of the field.
4. A financial custody request form (Form No. 3) (See appendix 4) must be attached.
5. The custody must be closed before the end of the fiscal year.
6. In the event that the custody amount or some of it is not disbursed, the amount will be
deposited in the designated account to ensure that the covenant is closed and complete.
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The outcome of the processes I engaged in at this department are equally crucial. The first
transaction was approved for completing all the conditions and was sent to the head of the
relevant department. On the other hand, the second transaction was rejected because the tax
invoices did not match the details in Form NO. 1 and was therefore returned through the
declaration form for rejected transactions.
The next task involved processing the application for disbursement of operating expenses
for field programs including office tools, gifts, publications, and rewards for students among
others. As typical of departments and financial processes in this company, there are policies
governing the disbursement of operating expenses, these are:
1. Attach the invoice statement form after matching and approving the invoices (Form No.).
2. The invoices must be an original and not a copy, and details of the purchases should be
clarified.
3. The bills containing a guarantee are kept by the circle, complex, or women’s school and
sent. A true copy of it stamped by the center after matching.
4. The name of the association is indicated on the invoices.
5. The presence of a letterhead in the name of the service provider on the invoices.
6. Matching the activity of the service provider with the type of procurement, for example,
stationery and office supplies provider provides services to the library.
7. The date is indicated on the invoices, and no invoice more than a calendar year will be
accepted.
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College of Administration and Finance Sciences
8. That the invoices are cash, not postponed.
9. Attach three quotations for the amount that exceeds twenty thousand riyals, and the
lowest amount shall be approved.
10. It is necessary to receive a receipt voucher from the authority upon handing over the
check and sending it to the Financial Department.
11. Invoices must not contain any modifications.
12. In the event of a tax, the establishment’s tax number must be present on the invoice.
13. The approval of the Supervision Center is required to purchase in-kind prizes that exceed
the prize value of one thousand riyals, and a signature transcript for receiving prizes from
students is required.
14. The cash rewards for male and female students do not exceed three hundred riyals for the
student in the semester, a signature transcript of receipt from students is required.
15. Bus maintenance bills. The vehicle plate or serial number of the bus must be written, the
invoice with a copy of the bus form attached.
16. Printed invoices from service providers, the facility must be stamped on the invoice.
17. Printed electronic invoices from service providers (websites), a signature is required from
the Billing Supervisor.
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The outcome of this activity is that the transaction was approved for completing all the
conditions and sent to the head of the department (See appendix 5). Work on the processing of
the request for disbursement of operating expenses in the form of gifts and rewards for students
in field programs was rejected. This was due to the existence of a break contract.
During this period, it is not permitted to rent breaks. As a result, a form of acknowledgment
was created and then returned in full. Similarly, activity on the application for disbursement of
operating expenses relative to the purchase of a car for field programs was also rejected because of
incomplete conditions as three amount bids were not attached. As a result, a rejected transactions
declaration form was created and then returned in full.
Similarly, activity on the processing of the request for disbursement of operating expenses for
the C-Maidan programs was also rejected. There are a number of reasons behind this rejection.
Besides challenges with presentation of bus maintenance bills, the vehicle number plate was not
written or attached. Additionally, while some invoices were illustrated, the details or explanations
behind them are not provided. As standard in the department, a rejected transactions declaration
form was created and then returned in full.
This task was followed by processing of application for disbursement of operating expenses
including office tools, publications, and rewards for students in various departments and sectors.
While there are similarities to the processing of these expenses, there are also notable differences.
In the third condition, the bills that contain a guarantee are kept by the administration and a copy
of it is sent while a replica of the original stamped by the administration after matching. In the
ninth condition, three quotations for the amount that exceeds twenty thousand riyals are attached.
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In condition seventeen, printed electronic invoices from service providers are needed.
When it is electronic, a departmental seal is required with the approval of the department manager
on invoices and a department head. Other activities that followed this operation included
processing of contract disbursement requests for the second batch contracting corporation, as well
as exchanging a refund that was transferred by mistake to the departments and sectors.
One of the most crucial activities undertaken in this department was working in the
accounting program (ODO) in field salaries as expenses (Taj). The first activity involved
processing the salaries for the centers from seminars and schools which required a number of
documents including the assignment budget source and all the receipts and payments in the
department. The first action of this process was to ensure that there was balance for the circle or
school. This was followed by verification of the amount in the manager’s request number as well
as the validity of the assignment. Other processes involved include writing a consent and the date
of approval in the notes field and saving it as well as entering a balance and printing the
exchange order. The exchange order is then entered into the daily report and the salary follow-up
report in the Excel program after which the entire report is submitted to the dead of department
for review. The second task in this category was processing departmental salaries. Again, the
type of documentation needed for this process include those that match the sources of the budget
such as resource, relations and investment budget. Once the balance has been entered, the
amount in the manager’s request number is confirmed and consent is written with the date of
approval in the notes field and then saved.
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In general, similar procedures as those used in processing salaries for schools is followed
as contextual to the departments. Provided in appendix 6 is a sample of the daily work report
entry. In the review process, the head of the department reviews the transaction and makes sure
that the school or circle name is correct as well as the application number. The head also ensures
that total amount is less than the amount available for the seminar or school if the transaction is
correct.
While at this department, I learned about procedures for confirming the exchange request
in the ODO program as well as proving financial revenues. Important points to remember are
that statements are downloaded every 10 days from all banks dealing with the association and
that revenue recognition is processed for Bank Albilad for the month of January. After this, I
learned about the process of preparing the liquidity report. Provided in the appendix section (See
appendix 7) is a daily registration form for allocating money to circles and schools attached to
the transaction.
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College of Administration and Finance Sciences
3) Recommendations
This internship report has provided a documentation of internship activities and engagements
conducted during the program period. As detailed in the section above, the internship program
involved key activities across the financial processing system used by the association. As a
result, the experience has been increasingly valuable in enhancing familiarity with the extraction
and sourcing of financial information, synthesis of the financial data and the preparation of
financial statements and reports to be shared with departmental heads for validation (Roth,
2003). As a transactional association, there are many accounts and declarations made. The
recommendations that will be identified in this review will be based on two key observations
made during the internship program.
•
First, it was established that policies and conditions that govern each process was
increasingly crucial. Every organization needs to have a comprehensive or detailed
internal audit policy. The clarity of this policy document must reflect the standards of
efficiency in financial reporting as targeted by the internship organization. Policies
governing financial processing operations such as disbursement are crucial because they
help financial officers to assess the legitimacy of the request. As has been realized in this
internship experience, policies serve the purpose of ensuring consistency in the
processing of various accounts such as salaries and other financial transaction. To this
regard, a firm is only able to maintain coherent processing of financial transactions with
well-articulated policies. In this regard, it is recommended that learning institutions like
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this and other business enterprises must furnish their financial departments with audit
policies that make it easier to account for any deviations.
•
Secondly, this internship has helped to realize the significant of financial reports and
statements. While it is recognizable that many institutions have implemented various
technologies to assist with transactional processing, the essence of financial reports and
statements is still crucial. This is because both transactional processing and auditing
activities rely on physical evidence of financial transactions such as receipts and
signatures of auditing personnel to determine the legitimacy of those transactions. This
means that an organization needs to have a functional paper-based transactional
processing system that can work in harmony with an electronic system as highlighted in
this internship organization.
One of the challenges realized during this internship was missing documentation which
caused some requests to be rejected. Again, this creates an emphasis on the second
recommendation explained above. This is because rejections are expressive of missing
conditions that have not been fulfilled by the request and therefore is rejected and a declaration
of this decision sent back to the head of department.
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Conclusion
The experience of this internship has been increasingly rewarding. As detailed in this
report, the experience involved learning about standard procedures in recording financial
transactions, using the dedicated financial program at the association and the concept of financial
communication (Hussain et al., 2017). These are three areas had the most impact on this
internship program. As a learner, it was crucial to determine how the internship experiences
realized in this undertaking relate to course concepts. First, basic concepts I financial and
transactional processing were continuously engaged in the preparation of financial reports and
their use in establishing an electronic trail of financial transactions at the association.
The second aspect was the use of information technology to support financial processing
activities. As described in this report, the association used a dedicated financial management
system called ODO, the transactions were keyed in and analyzed using in-house analytical
systems within the dedicated transactional information system. The third aspect is financial
communication. As an intern, my roles were not confined to a single operational entity within the
organization. Besides the transfer of financial reports to different offices including those
channeled to the head of respective departments, the ODO system also supported financial
communication and interaction between offices. In fact, there is need to mention that the entirety
of the financial audit policies are organized around an established organizational communication
framework through which data is exchanged between stations. Therefore, this program was very
educative and helped me develop skills in processing financial information, creating financial
reports and statements as well as execution of the transactional functions pursuant to each
financial documentation (Garfrerick & Malone, 2018).
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References
Benthall, J. (2002). Organized charity in the arab-islamic world. Interpreting Islam: A Theory,
Culture and Society Series, New York: Sage, 150-65.
Dittenhofer, M. (2001). Internal auditing effectiveness: an expansion of present methods.
Managerial auditing journal.
Garfrerick, R., & Malone, J. (2018). Institutionalizing the Internship. 2018 International Summit,
114.
Hussain, S. T., Abbas, J., Lei, S., Haider, M. J., & Akram, T. (2017). Transactional leadership
and organizational creativity: Examining the mediating role of knowledge sharing
behavior. Cogent Business & Management, 4(1), 1361663.
Maknoun Association for Quran Memorization in Riyadh. (2021, 3 15). Organizatioal Structure.
Retrieved from qk.org.sa: https://www.qk.org.sa/about/page.5/
Roth, J. (2003). How do internal auditors add value. Internal Auditor, 60(1), 33-37.
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Appendix
1. Entries in Excel Program
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2. A statement form for rejected transactions.
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3. Billing Statement Form (Form No. 1)
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4. Financial Custody Application Form (Form No. 3)
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5. The exchange request form attached to the transaction.
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6. Sample of daily work report entry
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7. Daily registration form for allocating money to circles and schools attached to the
transaction.
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Ejadah for Medical Supplies 14
Introduction
Established in 2015 in Riyadh.
Working in importing and exporting:
Medical supplies
Laboratory supplies
Medical Equipment
Instruments
Highly qualified and hard working professionals
Looking to become global provider of medical and non-medical supplies.
Ejadah for Medical Supplies 24
Philosophy
To work with a team of professional, in order to develop a mutual relationship with the most admired
health care companies in a nontraditional business way that fix our proposed position to be completely
right different.
Vision
To be the leading provider of affordable
medial and non-medical supplies and services
in the country
Mission
To deliver the excellent quality and the most
advanced products, and best possible customer
service with superlative standards of efficiency,
ethics and quality at an affordable cost
Ejadah for Medical Supplies 34
Values
Customer Satisfactions
Excellent Teamwork
Quality Always
Continuous Improvement
Resources
Individuals
Political
Financial
Market Reach
Medical institutions, clinics, physicians
Government ministries and agencies
Academia and research centers
Clinical laboratories
Strengths
Successful and experienced Management
Developing logic growth plan
Awareness of Regulations
Committed to the partners
Relations with leading health care centers
Ejadah for Medical Supplies 44
Overview of production
procedure
Main services and products
are medical supplies.
Products imported from
outside KSA based on
demand.
Coordination with SFDA to
register and get license.
Quality planning and
control activities
My Internship with Ejadah
planned professionally.
Together we plan tasks and
activities.
Space is provided for my
ideas.
Standards and
principles
Ejadah is following
government laws.
They apply Government
Purchasing Law and
standards
They also apply Saudi
Labor Rules & Regulations
in all areas of human
resources.
Ejadah Organization Chart
Organization chart
CEO of the
company
Administration
office
Sales
Department
Purchasing
Department
Manager
Manager
Technical
Department
Accounting
Manager
Challenges during COVID-19 crisis
Covid-19 Challenges
One of the hardest crisis in our time.
Speeds transformation to working remotely.
Pushes to invest to make employees productive as supposed to while working from distance.
Saudi Arabia infrastructures for this transformation is excellent.
Education system shifted to online classes quickly.
Public and private sectors adopt working from distance. Ejadah is one of them.
Most of Ejadah activities performed online.
Microsoft application (Teams) used for online meetings.
Covid-19 Impacts
Covid-19 impact is positives on Ejadah
Health care centers required more medical supplies during this time.
Covid-19 negative impact is that not all employees have knowledge to use some online tools.
Internship activities – Tasks
Tasks
Understand how company do business
Review and study Government Purchasing Law
Monitor Etimad and Forsa systems for business opportunities
Design and develop Customer Database system
Design company business card
Internship activities – Challenges
Challenges
Learning how to build system in Microsoft Access
Design report in Microsoft Access
Familiarize myself with government rules and regulations for purchasing
Working to program multiple screens system in Microsoft Access
Collect required data that is needed to produce quotation
Program MS Access to create quotation report in professional and accepted way
Internship activities – New skills
New skills
Understand government purchasing rules and regulations
Ability to build database in Microsoft Access.
Ability to work on Etimad and Forsa systems.
Programming small systems in in Microsoft Access.
Internship activities – Lessons learnt
Lessons learnt
Business is always based on good relations with customer.
Business is full opportunities.
Saudi Government provided systems to ensure equal chances for all.
Professional and positive Supervisor is an advantage.
Internship activities – Experiences
Experiences
Predict demand of health care centers.
Management of high demand because of Covid-19.
How product is imported.
Procedures to deliver products to the customers.
Internship activities – Work samples
Ejadah Customer Database system
Managing Health Care Centers screen:
Internship activities – Work samples
Ejadah Customer Database system
Managing System Users screen:
Internship activities – Work samples
Ejadah Customer Database system
Managing Quotations screen:
Internship activities – Work samples
Ejadah Customer Database system
Printing Quotation form:
Internship activities – Work samples
Ejadah Customer Database system
Health Care Table in the Database:
Internship activities – Work samples
Ejadah Customer Database system
Quotations Table
in the Database:
Internship activities – Work samples
Ejadah Customer Database system
Users Table in the Database:
Internship activities – Work samples
Ejadah Customer Database system
Cities Table in the Database:
Internship activities – Work samples
Ejadah Business Card
Internship activities – Work samples
Ejadah Business Card
Video of Business Card
Designing :
Conclusion
Ejadah gave me the freedom to introduce my ideas.
Working remotely with effective online communications.
Internship very rich experience.
I practice what I have learned in the university.
My recommendations is extend their business to include local consumers.
This will increase market share and customer sectors.
Another recommendation to keep accepting students.
Ejadah have good and comfortable environment.
I encourage the companies to provide work from distance internship.
Thank you

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